This post will explain project management software. A lot of tension and headaches can be avoided with effective project management. To try and identify the best project management software for everyone — whether you’re a freelancer, an office manager, or a large organisation with a lot of tasks to handle — we wrote about Trello and Asana, two leading project management programmes, two years ago.
Trello vs. Asana Best Project Management Software
In this article, you can know about project management software here are the details below;
Since then, some offices have chosen to operate remotely, while others have chosen a hybrid setup, and the requirements for project managers’ software have changed in tandem.
Examining Trello and Asana once more, let’s determine what has changed and which project management tool performs best in 2022.
1. Trello: Overview
Trello is a web-based board builder in the Kanban style that enables you to jointly create and manage projects with other users. All of your tasks are organised under the three categories of “boards” To Do, Doing, and Done that you are given to build for each workplace that you create. Compared to Asana, it has fewer features but is simpler to use.
Trello is likewise an image-based system; a quick peek at your workspace will show you every deadline and task that is available. One of the major advantages of this strategy, if you’re familiar with Kanban, is that it’s a straightforward, simple approach that lets you exercise creative freedom while keeping track of your progress. Users can tag others, comment on tasks, add images, and utilise a checklist to keep track of who is doing what to collaborate easily on Trello.
You can filter your view in the workspace by table or by calendar as well. Trello lets you combine other programmes like Google Docs and Dropbox and automate some processes, like setting up email reports.
Trello is perfect for small teams that find Asana to be overly complicated, freelancers seeking good, free software to track their work, and project managers in need of straightforward project management software to enhance existing techniques. This is another factor of project management software.
2. Asana: Overview
Asana is a comprehensive project management tool that is accessible on both the web and mobile devices and was created especially for teams who frequently collaborate on projects. Tasks can be assigned to several teams or individuals when a project has been created in Asana. A task sheet that specifies each member’s tasks in order of when they are due is also available to them. Asana offers comprehensive reporting, portfolio management, and a goal-tracking feature that can help you stay on route with your project objectives.
For small or big teams who require more specific information on tracked tasks than Trello can offer, Asana is suitable. Also check PRTG Alternatives
Trello vs Asana: Changes since 2022
Since 2020, Trello and Asana have both seen minor changes. The list of the most useful new features is provided below.
Important Features added to Trello:
The revised security standards for cloud-based apps by Trello will take effect on October 31, 2022. This will ensure that their consumer data is secure and that their security procedures are current with industry-wide cybersecurity standards. One of their new initiatives entails evaluating any unreliable data and limiting access to data when it is not absolutely necessary.
Important Features added to Asana:
Asana has implemented a sizable number of new capabilities to meet the shifting dynamics in team and project management, in part in reaction to COVID-19.
Create workflows using drag-and-drop automation in the workflow builder to include team members as necessary.
The project dashboard now includes subtasks.
You can keep track of who was given which projects with the use of additional widgets.
Google Chat integration allows for the creation of Asana tasks directly within Google Chat.
incorporation of Figjam.
The 2022 upgrades to Asana are important features for workers searching for a project management application that performs particularly well for teams.
How to Use: Trello vs. Asana
Asana and Trello both start out with a similar arrangement. This is another factor of project management software.
Here is how to begin using Trello:
Create a workspace using one of the predefined Templates or by starting from scratch.
The boards with tasks.
Join the same board with more team members.
Move jobs from the “to do” or “in progress” boards to the “completed” area as they are finished.
Here is how to begin using Asana:
Build a project.
Make sections for each project component.
Create tasks for each segment. If it requires the participation of several other team members, you may also add subtasks.
For each task, include a due date.
If necessary, mention other team members.
Pricing: Trello vs Asana
Since Trello and Asana are both project management tools, it makes sense that creating projects in each would be comparable. Asana requires a project, various sections, and tasks and subtasks, whereas Trello only needs a task list to get started. As a result, Trello’s setup is a little quicker. This can be incredibly time-consuming at the beginning of a project and put pressure on teams to instantly load every component of the project onto Asana, which takes time.
Winner: There isn’t a clear winner in this comparison; it all depends on whether you value structure over simplicity.
Pricing for Trello
When purchasing software, cost is a constant concern. Software costs can reduce your profits, but this shouldn’t be a worry if you invest in the software that suits your needs. You may raise output and return on investment by using good software that works with you to increase productivity.
Trello and Asana both have user-based pricing, which means that when you add more users, the cost per user decreases. This is a fantastic deal for businesses, especially if you’re trying to grow your staff.
Tier 1: Free
Trello’s free plan has a lot going for it, including unlimited cards, up to 10 representatives per workspace, unlimited storage, two-factor verification, and mobile apps for both iOS and Android.
Tier 2: S10/User/month
The features of Trello’s standard tier go beyond those of the free tier: in addition to everything listed above, you also get limitless boards, sophisticated checklists for managing your projects, stored searches, and the option to add visitors to one of your boards.
With this one, you receive more reporting benefits like dashboard, timeline, and workspace views, priority support, and data export, making it the best option for teams of up to 100 individuals.
Tier 4: S10/User/month
Trello’s Enterprise feature gives your boards additional administration capabilities: you still receive unlimited workspaces, but now you can also invite visitors to multiple boards, manage public boards, and management attachment permissions. This is another factor of project management software.
The free version of Trello can be used if your team is on a tight budget or if you don’t want to pay for features you might not use, but the paid versions are far more beneficial for organisations wishing to monitor their projects precisely.
Pricing for Asana
Tier 1: Free
Asana provides a sizable selection of functions in its free version, much like Trello does. Unlimited tasks, projects, messages, activity logs, 100MB/file file storage, and free team collaboration with up to 15 teammates are all provided to users. A project summary, assignees and due dates, different view times, and integrations with more than 100 apps are also included. The free version also includes the mobile apps for iOS and Android.
Tier 2: €10.99/user/month
A timeline view, access to Asana’s new workflow builder, limitless dashboards, sophisticated search, and reporting across all projects are all included in the premium tier in addition to the capabilities mentioned above. This level also gives you access to the admin console, task templates, milestones, and start dates and times.
Tier 3: €24.99
Even if none of those programmes are ones you use, this tier still has enough to recommend it, including access to portfolios, goals, and a custom rules builder. It also provides connection with Salesforce, Adobe Creative Cloud, Tableau, and Power BI. Additionally, you may construct an approval system, customise forms, and add a proofing option to your task list.
Tier 4: Enterprise –custom pricing
This category will best meet your company’s needs if you require extremely high security. Along with SAML, the Enterprise tier upgrades Asana to include user provisioning and deprovisioning, bespoke branding, priority support, and data export features.
Winner: Trello and Asana are pretty equally priced, however Asana has more functionality in the free version.
Teams and Collaboration
Collaboration is a feature of both Asana and Trello. Also check Spiceworks
As opposed to Asana, which has a maximum team size, Trello allows for limitless team sizes even in its free version. Although there is a per-file restriction, both allow for limitless file sharing.
Winner: Trello
User Experience
Both apps were created with ease of use in mind. Each features a simple, clear interface that is simple to read and comprehend. Trello, however, restricts the data that you can access. Asana, in contrast, may appear to be overflowing with options, but menus and other information only show up when the user chooses to go into a project or modify their settings as such.
On the other hand, Trello is designed to be quick and simple to use. You only need to sign up for Trello to get started; you don’t need to bother about the intricate UX.
Nevertheless, Trello can add a little bit of complexity to project management. Regardless of the cost paid, Trello lacks the divisions and subtasks that make the project you’re working on simpler found in Asana. In order to save you time if you ever get stuck, Asana also provides recommendations while you’re working within Asana. This is another factor of project management software.
Ease of Use
Some people may find it challenging to follow Asana’s elaborate breakdown. Project setup can also take a little longer because each one can be divided into a variety of distinct subtasks and sections.
Trello is more advantageous in that regard: Trello is designed to be easy to read at a glance and function like a giant white board where you keep all your notes. It’s difficult to use something that easily! No matter their degree of technological proficiency, everyone can quickly learn how to utilise Trello.
Integrations with other apps
Integration with other applications and third-party software is possible with both Trello and Asana. The complete list of Asana’s integrations can be found here and includes services like Google, Salesforce, Microsoft 365, Tableau, and more. In total, Asana supports more than 200 apps.
You can view the complete list of apps supported by Trello here. 200 apps are supported as well. Both Trello and Asana require additional steps for integration, but once completed, both operate without any issues.
Pros and Cons: Trello
These benefits are why we think utilising Trello as your project management platform in 2022:
Trello’s Flexibility is by far the biggest asset to using trello
You are free to design your own project management methodology and apply it whether firmly or loosely you see fit. Trello’s flexibility can greatly assist you in keeping track of your projects with the least amount of effort if you recently started working from home or transitioned to hybrid work.
Free.
Asana’s free version is extremely constrained, whereas Trello’s allows you to do almost anything you want, with the exception of having an unlimited number of workspaces. However, you are still permitted ten workspaces on the free version, which is more than enough for a freelancer or a small business.
Visually engaging
The physical act of moving completed tasks from one list to another is incredibly fulfilling and genuinely lets you see the progress you’re making on that particular assignment, which Asana lacks in comparison to Trello’s image-based setup.
Multiple real-time updates
This is another factor of project management software. Multiple users can collaborate in real time on the same board without the system experiencing any issues; in fact, any changes made to any given board are immediately visible across all platforms, whether users are accessing the Trello board from a laptop, tablet, or phone.
Familiar organization system
Many individuals are familiar with the Kanban project management technique, which may make it simpler to use. The technology simplifies project creation for everyone by segmenting it into manageable tasks.
Despite being fairly similar to the advantages we listed in 2020, these advantages now have a greater significance as more people shift to working remotely. Trello is not without faults, though. Trello’s drawbacks are minor, as we saw in 2020, but they are nonetheless important to note.
The drawbacks of adopting Trello in 2022 are as follows:
User-dependent system
Trello is still largely dependent on users developing a structure that works for them—which can be much tougher to do than you might think—despite the fact that templates are available. If your users already use a system they like, converting it to Trello won’t be a problem. However, if one of the features you’re looking for in a project management system is an integrated approach to project manage, Trello might not be the right choice.
Linearity
Trello is simple to use precisely because it follows a straightforward A to B to C task cycle. This is ideal for quick activities because the card system gives you an unlimited view of anything you’re working on.
The earlier cards you’ve generated may, however, have been pushed further down in your page as your projects grow more complicated, making it more difficult for you to identify them than if you simply scrolled up until you spotted anything recognisable. This approach might not be suitable for firms that perform a lot of multi-step tasks.
Repetitive
Every project you take on will require you to construct the necessary tasks from start, which takes extra time to set up and involves a lot of repeated copying and pasting if your projects involve duties that are identical, like web design or copywriting.
Difficult to understand multiple cards
Your task board may get more confusing to interpret visually as your tasks grow in size and as you add more cards to it. Trello is perfect if your tasks are manageable and you only need to create a few subtasks. However, if your activities become more complex, Trello will become clogged with cards, which will make it harder for you and the rest of your team to grasp what you’re working on.
Who would gain from using Trello?
Trello’s lightweight design and ease of use make it perfect for project management reasons, but depending on how frequently you clear your tasks if you frequently deal with multi-layered activities within the same category, Trello may become challenging to use.
Because of this, we propose that Trello is best suited for freelancers and small to medium-sized businesses with projects that have turnaround periods of no more than five weeks. This is another factor of project management software.
Pros and Cons and of Asana
There are many benefits to Asana, but these are the ones we think are most significant for the year 2022 and the nature of work.
Built for projects
Because Asana’s user interface (UX) is built solely around project ecosystems, you can easily navigate the platform and discover all the information you need about the project you’re working on. Asana’s user interface (UX) is highly intuitive, and tasks can be color-coded for even simpler information access.
Flexible to work with
There is a specific task ecosystem in Asana, but how you use it is totally up to you. Asana enables you to perform all you need to do in one location, including adding more subtasks, deadlines, templates, and more. It also makes it incredibly simple to walk back modifications that are no longer required. Additionally, using templates more than once saves a tonne of effort, especially if all of your projects use the same basic setup.
Robust tagging system
Teams with a variety of projects to work on can gain a lot from the tagging system. Not only does it make it simpler to find the project you’re looking for, but it can also keep all the related tasks together so that, in the event that you need to cross-reference an earlier piece of work, you can quickly find all the pertinent information by browsing the tags.
Dedicated personal task space
Despite the fact that Asana is primarily designed for teams, each team member gets access to a personal task list where they may track the projects they are particularly tagged in and do their piece of the work. Even better, you can organise task lists by due date in a section where you can add due dates, making it much easier to keep track of what you’re working on and when.
Includes multiple integrations
This is another factor of project management software. Asana supports a number of third-party applications and can even integrate them into the same solution, like Dropbox and Google Drive.
The following are some drawbacks of working in Asana in 2022 that we’ve discovered:
Delay in email notification
It can take some time for an email notification to arrive in your inbox if changes are made to a task that you are tagged in. Your associated account will receive separate emails for any further updates, which could result in an overabundance of Asana emails in your inbox as well as emails that are a little out of date.
Involved set up
It takes some getting acclimated to asana. Although the application is relatively user-friendly, it is largely user-friendly for those who have used comparable tools, therefore those who are new to the industry could find it difficult to understand how to utilise Asana in the most time-effective manner.
Too many features
If all you need is a project management application that keeps track of what you’re doing and the sequence in which those tasks need to be completed, Asana is too powerful for short and simple projects and has capabilities that could become too much to handle. Also check playstation vue alternatives
Who is suitable for Asana?
For teams that are on the larger side, have a lot to keep track of, or work on challenging projects, Asana’s capabilities can be quite helpful. This is another factor of project management software.
Which software should you employ?
The management between Trello and Asana ultimately comes down to the types of projects you’ll be working on the majority of the project. While more complex projects with several subtasks will benefit from Asana’s structure, simpler projects with short tasks are probably better suited for Trello.
Questions and Answers
Can Trello and Asana be used in tandem?
Yes, you can combine Trello with Asana using Unito, which you can try without cost.
Are there any additional Trello substitutes?
If Asana isn’t for you but Trello doesn’t quite live up to your standards, there are a tonne of additional options you might consider. One of them is Hive, which allows you to shift your tasks around to meet your workflow and offers five other perspectives in addition to the Kanban board-style view.
Are there any Asana substitutes?
Although Asana is a well-liked project management application, there are a number of alternatives you can use if Asana is overly complicated and you want something you can customise. Additionally, Notion is a cost-free tool that is easy to use and can be customised to match exactly how you organise your work.
- Additional options include:
- Basecamp
- Jira
- ProofHub
- nTask